Effective Date: 1st March 2025
Who We Are
Pathfinder Recruitment (“we,” “us,” “our”) is a UK-based recruitment consultancy that connects ex-military professionals with employers. Our website address is: https://pathfinderrecruitment.co.uk.
We are committed to protecting your privacy and ensuring compliance with UK GDPR and the Data Protection Act 2018. This policy explains what data we collect, how we use it, and your rights.
What Personal Data We Collect and Why
Candidate Data (CV Submission and Registration)
When you register on our website, submit your CV, or apply for a job, we collect:
- Your name, email, and phone number
- CV or resume and career history
- Military service details (if provided)
- Preferred industry, job role, and salary expectations
- Any additional information you provide
We collect this data to:
- Match you with job opportunities relevant to your experience and skills
- Share your profile with veteran-friendly employers (with your consent)
- Keep you informed about job openings, career advice, and recruitment updates
Employer and Client Data
If you are an employer or recruiter using our services, we may collect:
- Company name and contact details
- Job vacancy descriptions and hiring preferences
- Recruitment agreement information
We collect this data to:
- Facilitate recruitment services and match suitable candidates with your vacancies
- Manage invoicing, contracts, and compliance records
Website Usage Data
When you visit our website, we may collect technical data such as:
- IP address and browser type
- Pages visited and time spent on the site
- Cookies and tracking data
We collect this data to:
- Improve website functionality and user experience
- Monitor security and prevent spam or fraudulent activity
Cookies and Tracking Technologies
We use cookies to enhance your experience. These cookies may:
- Remember login details for convenience
- Analyze website traffic via Google Analytics
- Track job applications for improved service
By using our website, you consent to the use of essential cookies. You can manage cookie preferences through your browser settings.
Who We Share Your Data With
Employers and Hiring Partners
If you apply for a job or register with us, we may share your CV and contact details with relevant employers who are actively hiring. We will always seek your consent before sharing your data.
Third-Party Service Providers
We may use trusted third-party software providers for:
- Job application tracking (e.g., Applicant Tracking Systems)
- Email and CRM services (for sending recruitment updates)
- Website analytics and security
These providers are GDPR-compliant and only process your data on our instructions.
Legal and Compliance Requirements
We may share data if legally required, such as:
- Preventing fraud or security breaches
- Complying with UK employment and data protection laws
How Long We Retain Your Data
Candidate and job seeker data is kept for up to 24 months unless you request deletion sooner. This allows us to match you with future job opportunities.
Employer and client data is retained for business and legal compliance purposes for as long as necessary.
If you leave a comment or create an account, we store your profile and activity indefinitely unless you request deletion.
Your Rights Over Your Data (UK GDPR Compliance)
As a UK-based recruitment agency, we comply with the General Data Protection Regulation (GDPR). You have the right to:
- Request a copy of your personal data (data access request)
- Request correction of inaccurate information
- Withdraw consent and request deletion (“Right to be Forgotten”)
- Restrict processing or object to how we use your data
To make a data request, contact us at [Insert Contact Email].
Exceptions: We may be required to retain certain data for legal, compliance, or security purposes (e.g., employment law requirements).
Where Your Data is Stored and Processed
Your data is stored securely on our UK-based servers or GDPR-compliant third-party platforms. If we transfer data outside the UK, we ensure that it is protected under UK-EU data transfer agreements.
Security Measures
We implement industry-standard security to protect your data:
- Encrypted storage of CVs and applications
- Secure login and authentication for employer dashboards
- Regular security audits to prevent breaches
However, no system is 100% secure—please take precautions when sharing personal data online.
Third-Party Links and Embedded Content
Our website may contain embedded content (videos, job board widgets, third-party links, etc.). These external sites may collect data separately, and we encourage you to review their privacy policies.
Changes to This Privacy Policy
We may update this Privacy Policy periodically. Any changes will be posted on this page with a revised effective date.
Last Updated: 1st March 2025
Contact Us
Pathfinder Recruitment
Email: Please use the form here.
Address: Black and White Trading Ltd, 23 Templemere, Weybridge, Surrey, KT13 9PA
If you have questions or concerns about your privacy, please get in touch.